Data Entry Clerk

What is a Data Entry Clerk?

A Data Entry Clerk plays a pivotal role in maintaining and managing accurate information within an organization. This role involves inputting, verifying, and organizing data into spreadsheets and databases, ensuring it is easily retrievable and up-to-date. Data Entry Clerks are responsible for transferring information from paper formats to digital systems and safeguarding data integrity through regular backups and meticulous organization.

By streamlining data management, Data Entry Clerks provide essential support to various teams and departments, contributing to efficient operations and informed decision-making within the organization.

Average Monthly Employment Cost (with Benefits)

Average Annual Employment Cost (with Benefits)

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Data Entry Clerk Job Description

We are seeking a detail-oriented Data Entry Clerk to join our team and ensure the accurate and efficient management of critical organizational data. In this role, you will be responsible for inputting, verifying, and organizing large volumes of data, ensuring its accessibility and accuracy. Your expertise in data management will support operational efficiency and improve access to key information across departments.

As a Data Entry Clerk, you will play an essential role in safeguarding data integrity, retrieving requested information, and maintaining backup records to prevent data loss. If you excel in organization, accuracy, and working with digital systems, this role offers an opportunity to contribute meaningfully to our team.

In this role, you will: 

• Data Entry: Accurately input large amounts of data into spreadsheets, databases, and other systems.
• Data Verification: Review and cross-check data for accuracy by comparing it to source documents.
• Data Organization: Sort, organize, and file paperwork for efficient retrieval and reference.
• Data Transfer: Digitize information from paper formats using various input methods.
• Data Backup: Regularly back up digital data to prevent loss and ensure data security.
• Data Retrieval: Retrieve data from databases or electronic files as requested by team members or management.

Essential Skills & Qualifications:

• Professional Experience: Proven experience as a Data Entry Clerk or in a similar role.
• Technical Skills: Fast typing skills, touch typing proficiency, and advanced knowledge of MS Office Word, Excel, and relevant software.
• Attention to Detail: Meticulous accuracy in entering and reviewing data to prevent errors.
• Communication Skills: Strong written and verbal English communication skills.
• Equipment Knowledge: Familiarity with office equipment, including scanners and computer hardware.
• Organizational Skills: Strong organizational abilities to manage large volumes of information effectively.
• Educational Background: High school diploma or equivalent certification.

Preferred Qualifications:

• Data Management Tools: Experience with advanced database tools and data management software.
• Workflow Efficiency: Demonstrated ability to streamline data entry processes for greater efficiency.
• Problem-Solving Skills: Ability to identify inconsistencies in data and resolve them effectively.
• Industry Experience: Previous experience in data entry within a specific industry (e.g., finance, healthcare) is an advantage.