Quote Coordinator

What is a Quote Coordinator?

A Quote Coordinator is responsible for managing the quoting process, ensuring accurate and timely preparation of proposals and pricing for real estate services. They play a vital role in providing exceptional customer service, analyzing pricing, and delivering comprehensive quotes that align with client needs and organizational goals.

Quote Coordinators streamline the proposal process, maintain detailed records, and collaborate with sales and property management teams to ensure efficiency and accuracy, contributing to overall client satisfaction and business growth.

Average Monthly Employment Cost (with Benefits)

Average Annual Employment Cost (with Benefits)

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Quote Coordinator Job Description

We are seeking a meticulous Quote Coordinator to support our sales and property management teams by preparing accurate and professional quotes for real estate services. In this role, you will act as the primary point of contact for clients during the quoting process, ensuring their questions and concerns are addressed promptly and thoroughly.

Responsibilities include analyzing pricing, developing proposals, and maintaining records of quotes and follow-up activities. If you have strong attention to detail, exceptional customer service skills, and a background in real estate, this position offers an exciting opportunity to contribute to our team’s success.

In this role, you will: 

• Customer Service: Provide excellent customer service to clients throughout the quoting process, addressing inquiries and ensuring a positive experience.
• Quote Preparation: Review client requests for proposals (RFPs) or quotes, ensuring all necessary details are accurate and complete.
• Pricing Analysis: Collaborate with sales and property management teams to determine competitive and accurate pricing for services such as property management fees and leasing commissions.
• Proposal Development: Craft detailed and compelling proposals that meet client requirements and emphasize the value of our real estate services.
• Quote Delivery: Prepare and deliver professional quotes to clients within designated timelines, maintaining accuracy and attention to detail.
• Record Keeping: Maintain organized and up-to-date records of all quotes, proposals, and follow-up activities for tracking and reference purposes.
• Process Improvement: Monitor the acceptance rates of quotes and identify opportunities to streamline processes, improving efficiency and client satisfaction.

Essential Skills & Qualifications:

• Professional Experience: Proven experience in real estate, property management, or a related role, with a focus on sales, quoting, or client relations.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with real estate software and tools.
• Communication Skills: Excellent written and verbal communication skills to effectively liaise with clients and internal teams.
• Organizational Skills: Strong ability to manage multiple tasks and meet tight deadlines in a fast-paced environment.
• Attention to Detail: High level of accuracy in pricing, documentation, and proposal preparation.
• Customer Service: A customer-centric mindset with the ability to build and maintain strong client relationships.
• Educational Background: Associate's or bachelor's degree in Business Administration, Real Estate, or a related field.

Preferred Qualifications:

• Familiarity with property management and real estate industry pricing models.
• Experience developing proposals or quotes for real estate services.
• Knowledge of CRM systems for tracking and managing client interactions.
• Strong analytical skills to evaluate pricing strategies and market trends.
• A proactive approach to identifying and implementing process improvements.